Coordinator, Student Timetabling Job at University of Melbourne in Parkville, United States

Support the operational delivery of the University’s Timetable, Student Timetabling and Venue Management function | Parkville location

Job no: 0036264

Location: Parkville

Role type: Full time; Fixed term for 12 months

Department: Student and Scholarly Services

Salary: UOM 7-$ 98,402-$ 106,519 pa plus 17% super (pro rata for part-time)

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung peoples, the Yorta Yorta Nation, the Dja Dja Wuurang people. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal peoples have had and continue to have a unique role in the life of these lands.

About Student and Scholarly Services

Student and Scholarly Services provides student administration and services from recruitment and point of inquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.

About the Role

As the Coordinator, Student Timetabling, you will be responsible for supporting the operational delivery of the University’s Timetable, Student Timetabling and Venue Management function to ensure an integrated University-wide Timetable, and from which students can create personalized student timetables in a timely manner. You will also have oversight of the systems and integration used to support the business cycle. In addition, you will contribute to the production and maintenance of the timetables for Academic Divisions in the timetabling system and student timetabling system.

Responsibilities include:

  • Coordinate, plan and deliver the student timetabling business cycle and configuration of student timetable system
  • Ensure business rules and practices are aligned to business needs and that these are reviewed and updated as required when new system functionality, changes to integration or potential improvements are identified
  • Provide reporting requirements using analytics and performance tracking whilst optimizing the provision of accurate, timely and enabling information
  • Proactively work closely with Scheduling Team and Academic Divisions to identify where timetable data issues may be impacting seamless student timetable cycle

About You

Along with your advanced data literacy and analytics skills, you will have an orientation for service excellence and customer experience. You will have excellent customer relationship, engagement and communication skills, and an ability to work within and across teams to achieve University-wide outcomes. You are outcome focused and have high level coordination and problem-solving skills.

You will also have:

  • Undergraduate qualifications in a relevant discipline and or equivalent mix of education and relevant experience
  • Excellent data literacy and skilled in using databases, spreadsheets and other digital tools and applications to undertake tasks and analyze data for action and to inform decision-making as well as experience leveraging digital technologies as tools to support the business
  • Experience in the management of an extensive class allocation function using a preferential class registration process
  • Understanding of a centralized scheduling function and system dependencies that support it
  • Experience in contributing to process improvement activities and cross-functional working groups to implement positive change

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

About the University

The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us

In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

  • Flexible working arrangements, generous personal, parental and cultural leave
  • Competitive remuneration, 17% super, salary packaging and leave loading
  • Free and subsidized health and wellbeing services, and access to fitness and cultural clubs
  • Discounts on a wide range of products and services including Myki cards and Qantas Club
  • Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit

Be Yourself

We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!

If you feel this role is right for you, please apply with your CV and cover letter outlining your interest and experience. Please note that you are not required to provide responses against the selection criteria in the Position Description.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected].

The University of Melbourne is required to comply with applicable health guidance and directions issued from the Victorian Health Minister. All University of Melbourne employees are to be fully vaccinated against COVID-19, unless an exemption order applies. Applicants must meet this requirement when submitting an application.

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